One work-order export from any system. No integration, no software, no IT project. We analyze your data with 11 AI-powered modules and deliver a decision-ready intelligence report.
MaintSignal is onboarding early adopters across pharmaceutical, food & beverage, and manufacturing. Pilot partners receive the full 11-module assessment at no cost in exchange for feedback. Limited spots available.
Your technicians describe a pump seal failure as "pump leaking from seal area", "REPL mech seal", "seal blew out again", "pmp lkg frm seal bad", and "fixed pump."
Your system sees five unrelated events. We see one recurring failure costing you $180K a year.
Our AI expands abbreviations, understands industry jargon across 5 sectors, and classifies with transparent confidence scores.
200+ abbreviations. 5 industry taxonomies. ISO 14224 aligned. Every result includes a confidence score.
We group our 11 analyses into three decision-ready pillars — each answering a different executive question.
"Can we trust our maintenance data?"
Data Quality Scoring, Knowledge Capture, Failure Code Standardization, Column Mapping
"What keeps breaking and why?"
AI Failure Normalization, Top Problem Assets, Root Cause Correlation, Trend Analysis
"What is this costing us? Are we audit-ready?"
Financial Impact, Compliance Audit, Benchmarking, Cost Intelligence, ROI Recommendations
Completeness, consistency, and usability scored field by field. See exactly where your data breaks down.
Multi-signal AI classification with industry-specific few-shot learning. 200+ abbreviation expansion. Confidence scores on every result.
Downtime hours converted to dollars. Which failures cost the most, with stated assumptions.
Equipment ranked by downtime, failure count, and MTTR. A prioritized action list.
Specific actions ranked by impact and ROI. "Fix this code." "Investigate this pump." "This PM isn't working."
Gap analysis against FDA 21 CFR Part 11, ISO 55001, IATF 16949, FSMA, and OSHA PSM. Know where you'd fail before the auditor arrives.
Monthly failure patterns, seasonal spikes, deteriorating assets, and data quality trends over time.
Auto-generated failure code library customized to your facility. Abbreviation dictionary. Technician quick-reference cards.
Hidden failure chains - which failures trigger other failures. Chronic repeat patterns. Cascade analysis.
Compare your metrics against industry peers. See where you're world-class and where you're falling behind.
Emergency vs planned spend. Top cost drivers. Repeat repair waste. Optimization opportunities with savings estimates.
MaintSignal doesn't compete with your CMMS. We sit on top of it and make your existing data actually useful.
You have 1,000+ work orders but don't trust the failure reports. Your technicians write free-text descriptions with no standardization. You need data to justify maintenance budgets to leadership. You're preparing for an audit (IATF, ISO, FDA, FSMA). You manage multiple sites and can't compare them.
Your maintenance data is already clean with standardized failure codes. You have fewer than 500 work orders. You're looking for a replacement system (we layer on top, not replace). You need real-time IoT sensor monitoring (that's a different product).
Enter your numbers. See what bad data is costing you.
Transparent enough for your reliability engineer to defend to leadership.
40% completeness (critical fields filled), 30% consistency (date logic, duplicates, format), 30% usability (generic codes like "Other" flagged). Every field scored individually.
200+ term expansion layer, then industry-specific LLM prompt (ISO 14224, GMP, FSMA context), then confidence scoring. Low-confidence results flagged, not guessed. Raw mapping provided for spot-checking.
Malfunction end minus start = downtime. When timestamps are missing, estimated from created-to-completed time. Every estimate labeled. MTTR and MTBF calculated per asset.
You provide production $/hour (or we use industry defaults). Loss = downtime x rate. Every assumption stated in the report. Purpose: frame failures in business terms.
FDA 21 CFR Part 11, ISO 55001, IATF 16949, FSMA, OSHA PSM. Each required field checked. Pass/warn/fail per field. Prioritized remediation actions generated.
Detects when failure A consistently triggers failure B. Identifies chronic repeat failures. Finds co-occurring failures suggesting shared root cause. Calculates cascade rates.
PM ratio, MTTR, failure code usage, cost per work order, reactive %. Rated as world-class, above average, below average, or critical gap. Sources cited.
No integration. No IT. No system access. We work entirely outside your environment.
Pull work order history from your system. CSV, Excel, PDF, JSON, or XML. Takes 10 minutes.
Upload via our secure portal or email directly. NDA signed first.
We auto-map your columns and run all eleven analyses. 48 hours.
Full report delivered. Optional walkthrough call if you want one.
Download a sample report built from synthetic maintenance data. Exactly what you'd receive.
2,000 synthetic work orders. General industrial facility. Every section included.
Download Sample ReportStart free. Scale when you see value.
Mutual NDA signed before any data exchange. No exceptions.
TLS 1.3 in transit. AES-256 at rest. US-hosted storage.
Raw data permanently deleted within 30 days of report delivery.
Professional liability (E&O) coverage on every engagement.
Your data is never used for model training. No subcontractors access raw files. All processing on US-based infrastructure.
Public LLMs don't come with maintenance schema, abbreviation dictionaries, benchmark baselines, or audit logic.
CSV, Excel (.xlsx, .xls), PDF, JSON, and XML. Any export from any system works - SAP, Maximo, Oracle, MaintainX, UpKeep, Fiix, Limble, or even manual spreadsheets. We auto-detect and map your columns.
After signing the NDA, you can email the file directly to us, upload via our secure link, or use SFTP for larger files. We provide the secure transfer method that works best for your IT requirements.
Yes. Pilot partners receive the full 11-module assessment at zero cost. No credit card, no commitment. We offer this because the report demonstrates its own value - once you see your data quality score and hidden patterns, most teams want monthly monitoring.
At minimum: work order ID, equipment/asset ID, date, and description. Ideal exports also include failure codes, cause codes, timestamps, labor hours, and cost. The more fields, the deeper the analysis - but we work with whatever you have.
No. Your data is never used for model training. AI classification happens on isolated, US-hosted infrastructure. Raw data is deleted within 30 days of report delivery. This is in the NDA.
You decide. If the findings are valuable, we offer monthly intelligence ($1,499/month) for ongoing trend tracking. If not, you keep the report and owe nothing. No pressure, no follow-up calls unless you want them.
Most tools are either a System of Record (SAP, Maximo) or a System of Action (MaintainX, UpKeep). MaintSignal is neither. We're the intelligence layer that sits on top.
SAP, Maximo, Oracle EAM
Store the data. Don't analyze it.
MaintSignal
Analyzes any data from any system. Finds what's hidden.
MaintainX, UpKeep, Fiix
Execute work. Need clean data to work well.
We layer on top of whatever you already use. No migration. No replacement. No disruption.
Every operation I looked at had the same problem - expensive maintenance platforms full of data nobody could use. The dashboards looked great. The numbers underneath were unreliable. MaintSignal exists to close that gap - not by replacing your system, but by making the data you already have actually usable.
We're onboarding a limited number of pilot partners. You get the full 11-module intelligence report at no charge. We get feedback to make the product better. Fair trade.
Questions about MaintSignal? Want to discuss your data challenges? Reach out directly.